QFUtool: Automated Follow-Up for HVAC and Heating & Cooling Quotes
6 min read
QFUtool automates the follow-up after an HVAC or heating & cooling quote goes out. Upload the spreadsheet an installer already sends quotes from, and it sends personalized reminders during business hours, stopping the moment a customer replies. It’s built by SNS Solutions, and it’s the narrow, practical answer to the follow-up gap described in the previous post: not a CRM, not a platform migration — a tool that works with the spreadsheet already sitting on the desktop.
How it works, step by step
- Upload the quotes spreadsheet as it already exists — QFUtool recognizes the relevant columns regardless of naming convention, in English or German.
- It shows what it understood in plain language before sending anything, so nothing goes out on a misread.
- Reminders go out personalized with merge fields — first name, quote amount, system type, technician name and quote reference — so each one reads as written for that customer, not a template.
- The sequence stops automatically the moment a customer replies, unsubscribes, or the email bounces.
Why it sends from your own domain
Emails authenticate from the installer’s own company address and the actual salesperson’s name, not a third-party sender. A follow-up that reads as coming from a mass-mail platform gets ignored, or marked as spam, at precisely the moment it needs to look like a person checking in.
The safeguards
- One-click unsubscribe on every email.
- Sends only 08:00–18:00, Monday to Friday.
- A quote-amount ceiling that excludes an installer’s largest jobs from templated automation, so they get a phone call instead.
Pricing
Every plan sends as the actual salesperson — that isn’t a paid upgrade.
- Trial — free for 14 days, 25 follow-ups per month, 2 seats.
- Starter — €49/month, 150 follow-ups, 2 seats.
- Pro — €149/month, 750 follow-ups, 10 seats.
- Business — custom pricing, unlimited follow-ups and seats.
Who it’s for
HVAC installers and heating & cooling contractors who send quotes regularly and want them followed up on consistently, without adopting a full CRM to get there.
In short
- QFUtool reads the spreadsheet an installer already keeps and turns quote follow-up into an automatic sequence.
- Every reminder sends from the real salesperson’s name and domain, and stops the moment a customer engages.
- A free 14-day trial covers 25 follow-ups; paid tiers start at €49/month.
Frequently asked questions
What is QFUtool?
A tool from SNS Solutions that automates follow-up emails for HVAC and heating & cooling quotes, built from a spreadsheet an installer already keeps rather than requiring a new CRM.
Does QFUtool work with my existing spreadsheet?
Yes. It recognizes the relevant columns regardless of naming convention, in English or German, and shows what it understood before sending anything.
How much does QFUtool cost?
A 14-day free trial covers 25 follow-ups across 2 seats. Paid plans start at €49/month (Starter, 150 follow-ups) up to €149/month (Pro, 750 follow-ups, 10 seats), with a custom Business tier for unlimited follow-ups and seats.
What happens when a customer replies?
The follow-up sequence for that quote stops automatically — the same as when a customer unsubscribes or an email bounces.
Try it on your own quotes
Free for 14 days, 25 follow-ups included.